Office Manager / Safety Director

Job Overview

We are seeking a highly organized and proactive Safety Director to oversee and enhance our company's safety protocols and compliance standards. The ideal candidate will possess strong leadership skills, extensive office and administrative experience, and a solid understanding of human resources and vendor management. This role involves supervising safety initiatives, coordinating training programs, and ensuring a safe working environment across all departments. The Safety Director will play a critical role in fostering a safety-conscious culture while managing administrative tasks related to safety compliance.

Duties

• Develop, implement, and monitor comprehensive safety policies and procedures to ensure compliance with federal, state, and local regulations.
• Supervise safety training programs, including onboarding sessions and ongoing development initiatives.
• Manage documentation related to safety incidents, inspections, and audits using tools like QuickBooks or similar systems.
• Oversee front desk operations related to safety inquiries and coordinate communication between departments via multi-line phone systems.
• Coordinate with human resources on employee safety records, incident reports, and disciplinary actions.
• Manage vendor relationships for safety equipment procurement and maintenance services.
• Maintain organized filing systems for safety documentation, training records, and compliance reports.
• Conduct regular site inspections to identify hazards, recommend corrective actions, and ensure adherence to safety standards.
• Lead team management efforts by supervising safety staff or committees dedicated to promoting workplace safety.
• Assist with budgeting for safety programs and equipment needs while ensuring cost-effective solutions.
• Facilitate training & development sessions focused on safety awareness, emergency procedures, and best practices in the workplace.

Skills

• Supervising experience with demonstrated leadership capabilities in team management.
• Strong communication skills with excellent phone etiquette for interacting with staff, vendors, and external agencies.
• Proven organizational skills with the ability to manage multiple priorities efficiently.
• Office experience including clerical tasks such as filing, bookkeeping, and administrative support.
• Familiarity with QuickBooks or similar financial management software for record keeping related to safety expenses.
• Human resources knowledge including payroll processing and employee record management.
• Experience with vendor management for procurement of safety equipment or services.
• Ability to operate multi-line phone systems effectively in a busy office environment.
• Skills in training & development to foster a culture of continuous improvement in workplace safety standards.
• Budgeting experience for planning and allocating resources effectively within departmental constraints. This position offers an opportunity for a dedicated professional to lead our company's safety initiatives while utilizing their extensive administrative expertise in a dynamic environment focused on employee well-being and operational excellence.

Job Type: Full-time

Pay: $70,000.00-$85,000.00 per year

Benefits

• Dental care
• Extended health care

Work Location: In person